Privacy Policy & GDPR
Last updated: May 2026
1. Introduction
Invicta Financial Resources Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit www.invictafinancialresources.co.uk or engage with our recruitment services.
We are the data controller for the personal data we process. Our details are:
Registered company name: Invicta Financial Resources Ltd
Company registration number: 17172934
Registered office: 74 Marine Parade, Whitstable, Kent, CT5 2BA
E-mail: enquiries@invictafinancialresources.co.uk
This policy is compliant with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Personal Data We Collect
Depending on how you interact with us, we may collect and process the following categories of personal data:
From Candidates:
- Full name, contact details (e-mail address, telephone number, address)
- CV and employment history, qualifications, and skills
- Information about your current and desired remuneration
- Right to work documentation and identity verification information
- References and information provided by referees
- Any other information you choose to share with us during the recruitment process
From Clients:
- Business contact details (name, job title, e-mail address, telephone number)
- Information about your organisation and hiring requirements
- Billing and invoicing information
From Website Visitors:
- Technical data such as IP address, browser type, and pages visited (collected via Google Analytics)
- Any information submitted via contact or enquiry forms
3. How We Collect Your Personal Data
We collect personal data in the following ways:
- Directly from you when you contact us, submit an enquiry, or register as a candidate or client
- When you upload or send us your CV or professional profile
- Via publicly available sources such as LinkedIn or professional networking platforms
- Through referrals from other candidates or clients
- Automatically via cookies and Google Analytics when you visit our website
4. How We Use Your Personal Data
We use your personal data for the following purposes:
- To provide recruitment and resourcing services, including matching candidates with suitable opportunities
- To communicate with you about relevant roles, assignments, or hiring requirements
- To assess your suitability for roles within the regulatory, change, and policy sectors
- To verify your identity and right to work where required
- To fulfil our contractual obligations to clients and candidates
- To send you relevant industry news, market insights, or updates where you have consented to this
- To comply with our legal and regulatory obligations
- To understand how visitors use our website and to improve our services, using anonymised analytics data
5. Legal Basis for Processing
We rely on the following legal bases under UK GDPR to process your personal data:
- Contractual necessity — where processing is necessary to fulfil or enter into a contract with you
- Legitimate interests — where we have a legitimate business interest in processing your data, such as identifying suitable candidates for our clients, provided this does not override your rights
- Legal obligation — where we are required to process your data to comply with a legal requirement
- Consent — where you have given us clear consent to process your data for a specific purpose, such as receiving marketing communications or the use of analytics cookies. You may withdraw your consent at any time by contacting us at enquiries@invictafinancialresources.co.uk
6. Sharing Your Personal Data
We may share your personal data with the following parties:
- Clients — we share candidate information with prospective employers or hiring organisations as part of our recruitment services, with your knowledge and where appropriate
- Google — anonymised website usage data is shared with Google via Google Analytics (GA4) for the purposes of website performance analysis. Google’s privacy policy can be viewed at policies.google.com/privacy
- Service providers — third parties who provide IT, hosting, communications, or other services to us, who are bound by data processing agreements
- Legal and regulatory authorities — where we are required to do so by law
We do not sell your personal data to third parties.
7. International Transfers
Google Analytics may process data on servers outside the United Kingdom. Google provides appropriate safeguards for such transfers in accordance with UK GDPR requirements. We do not otherwise routinely transfer your personal data outside of the United Kingdom.
8. Data Retention
We retain your personal data only for as long as is necessary for the purposes for which it was collected, or as required by law.
- Candidate data — we typically retain active candidate profiles for up to 2 years from your last contact with us. Where a placement is made, records may be retained for up to 6 years in line with contractual and legal obligations.
- Client data — retained for up to 6 years following the end of our business relationship
- Website enquiry data — retained for up to 12 months unless a business relationship develops
- Analytics data — Google Analytics data is retained in accordance with the retention settings configured in our GA4 account (typically 14 months)
Where data is no longer required, it is securely deleted or anonymised.
9. Your Rights
Under UK GDPR, you have the following rights in relation to your personal data:
- Right of access — to request a copy of the personal data we hold about you
- Right to rectification — to request that we correct inaccurate or incomplete data
- Right to erasure — to request that we delete your personal data in certain circumstances
- Right to restrict processing — to request that we limit how we use your data
- Right to data portability — to receive your data in a structured, commonly used format
- Right to object — to object to processing based on legitimate interests or for direct marketing purposes
- Right to withdraw consent — where processing is based on consent, you may withdraw it at any time
To exercise any of these rights, please contact us at enquiries@invictafinancialresources.co.uk. We will respond to your request within one calendar month.
10. Cookies
Our website uses cookies to improve your browsing experience and to help us understand how visitors use our site. Cookies are small text files stored on your device.
We use the following types of cookies:
- Essential cookies — necessary for the website to function correctly. These do not require your consent.
- Analytics cookies — we use Google Analytics (GA4) to collect anonymised data about how visitors interact with our website, such as pages visited and time spent on site. These cookies are only set with your consent.
When you first visit our website, you will be presented with a cookie consent banner allowing you to accept or decline non-essential cookies. You can update your preferences at any time via the cookie settings option on our website, or by adjusting your browser settings.
For more information about how Google uses data collected via Analytics, please visit policies.google.com/privacy.
11. Security
We take the security of your personal data seriously and have implemented appropriate technical and organisational measures to protect it against unauthorised access, loss, or disclosure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
12. Links to Other Websites
Our website may contain links to third-party websites. This Privacy Policy applies only to www.invictafinancialresources.co.uk. We encourage you to read the privacy policies of any external sites you visit, as we are not responsible for their practices.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date at the top. We encourage you to review this policy periodically.
14. How to Complain
If you are unhappy with how we have handled your personal data, please contact us in the first instance at enquiries@invictafinancialresources.co.uk and we will do our best to resolve the matter.
You also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office (ICO):
Website: www.ico.org.uk
Telephone: 0303 123 1113
For any questions about this Privacy Policy, please contact us at enquiries@invictafinancialresources.co.uk
